> For the complete documentation index, see [llms.txt](https://evidano.gitbook.io/ailyze-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://evidano.gitbook.io/ailyze-docs/getting-started/upload-and-manage-files.md).

# Upload and Manage Files

Upload files from your computer or cloud storage, paste text, reuse files across projects, and manage everything in one shared file library.

This page shows you how to add files to Evidano and reuse them across projects. The document, spreadsheet, and translation workflows all share one file library, so you learn it once here and the rest of Evidano feels familiar. At the end you will have your files in the library, ready to use in any project without uploading them twice. Every control in the file manager is listed in [Account & Subscription Settings](/ailyze-docs/reference/settings/account-and-subscription.md#the-shared-file-library).

## Before you start

* An Evidano account, and files on your computer or in cloud storage.

## Step 1: Open the file library

From your account page, on the **Document analysis** card, click **New document project** (spreadsheets: **New spreadsheet project** on the **Spreadsheet analysis** card).

You should see the library at the top of the create screen: your earlier uploads in folders, with buttons, tabs, and a search box above them. On a new account with no files of your own, it is one card, "No files yet", with **Upload files** and **Show sample files**.

<figure><img src="https://1178311500-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fi4GBXPMUDxszIpUVOARU%2Fuploads%2Fgit-blob-9d7be74c14b6ea9723ab18a02a049ccc8cdc9e25%2Fsettings-document-analysis-02-file-library.png?alt=media" alt="File library with Upload files, Select from recent, Manage files, view buttons, source tabs and a search for guide-sample"><figcaption><p>Badges: 1 Upload files, 2 Select from recent, 3 Manage files, 4 list view, 5 the source tabs, 6 search. A search filters every folder at once.</p></figcaption></figure>

The tabs (**All data**, **Manually uploaded**, **AI transcriptions**, **AI translations**, **AI avatar interviews**, and others) narrow the library by where a file came from; a tab appears only when it has files. The library lists only the file types the current workflow can use. The spreadsheet library is simpler: it has no source tabs and no **Select from recent**.

## Step 2: Upload new files

1. Click **Upload files** (it reads **Add more files** once you have selected some).
2. Pick a source: **Local Files** (drop files on the dialog or browse your computer), **Google Drive**, **Dropbox**, or **OneDrive**. Cloud sources ask you to sign in once.
3. Check the line under the drop area: it lists the formats this workflow accepts and the file size limit.

You should see each file in the library, already ticked for the project.

<figure><img src="https://1178311500-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fi4GBXPMUDxszIpUVOARU%2Fuploads%2Fgit-blob-8b82b00eb25db0559abd5036908066bd3af9e482%2Fsettings-document-analysis-03-upload-dialog.png?alt=media" alt="Upload Files dialog with the Upload files and Paste text tabs, four sources, and the Accepted formats line"><figcaption><p>Badges: 1 Upload files, 2 Paste text, 3 Local Files, 4 the accepted formats and size limit.</p></figcaption></figure>

The spreadsheet workflow adds **Google Forms**, for a form's responses. Transcription does not use this library: it has its own upload page, with **Zoom**, **Teams**, and **From URL** tabs for cloud recordings and direct links to audio or video.

To paste text instead, use the **Paste text** tab (document and translation workflows). It saves the text as a TXT file: give it a file name, paste the text, and click **Add as file**. It is the quickest way in for notes or answers you have in an email or a web page.

<figure><img src="https://1178311500-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fi4GBXPMUDxszIpUVOARU%2Fuploads%2Fgit-blob-2e62878463bc54d486d98afff9678ee8fe2d11c0%2Fsettings-document-analysis-04-paste-text.png?alt=media" alt="Paste text tab with File name and Text boxes and the Add as file button"><figcaption><p>The pasted text is saved and analyzed exactly like an uploaded document.</p></figcaption></figure>

## Step 3: Reuse files you uploaded before

Tick a file in the library to add it to the new project; nothing is uploaded again. Three shortcuts help:

* **Select from recent** (document analysis) lists the files from your recent projects.
* In document analysis, drag a file from the library onto **Files to analyze**.
* In document analysis, the **AI avatar interviews** tab has a **Responses** / **Files** switch. **Responses** lists interview transcripts by AI avatar project, so you can tick the responses you want; **Files** shows the same transcripts as files.

You should see the file listed under **Files to analyze** (or selected, in the spreadsheet workflow). This is the fastest way to run several analyses on the same data.

## Step 4: Manage your library

Click **Manage files** on the **Document analysis** or **Spreadsheet analysis** card of the account page, or **Manage files** at the top of the library. In the file manager you can make folders, rename, move, download, and delete files. **Back to analyze files** returns you to the project setup.

You should see every file you have uploaded, across workflows.

{% hint style="warning" %}
**Cannot be undone:** Removing a file from the library doesn't delete the *projects* you already created from it; those keep their own copies of the analysis. But you won't be able to reuse a removed file in a *new* project.
{% endhint %}

## What each workflow accepts

| Workflow               | Accepted file types                                          |
| ---------------------- | ------------------------------------------------------------ |
| Document analysis      | `docx`, `pdf`, `txt`                                         |
| Spreadsheet analysis   | `xlsx`, `csv`                                                |
| Translate files        | `docx`, `pdf`, `xlsx`, `pptx`, `html`, `txt`, `xliff`, `srt` |
| Transcribe audio/video | Dozens of audio and video formats                            |

See [Supported File Types](/ailyze-docs/reference/supported-file-types.md) for the full lists and the per-project caps. **Transcribe Audio/Video**, **Image to Text**, and **AI Detection** have their own uploaders and do not use the shared library; see [Convert Images & PDFs to Text](/ailyze-docs/prepare-research-data/convert-images-and-pdfs-to-text.md) and [Detect AI-Written Text](/ailyze-docs/analyze-data/detect-ai-written-text.md).

<details>

<summary>Optional: common questions</summary>

* Where did my file go after upload? It's in the library on the create screen and under **Manage Files**, ready for reuse.
* Can I add files to a project after it's created? For document analysis, yes: the results page has **Add File** on every plan, up to your plan's file count. For spreadsheets and translation, start a new project with the extra file.
* Why can't I see my file? The library lists only types the current workflow can use (for example, a PDF does not appear in the spreadsheet workflow). Switch workflows or convert the file.

</details>

## Next steps

* Run your first analysis — [Analyze Your First Transcript](/ailyze-docs/getting-started/analyze-your-first-transcript.md), to put the files to work.
* Analyze a spreadsheet — [Analyze Your First Survey Dataset](/ailyze-docs/getting-started/analyze-your-first-survey-dataset.md), for rows of survey data.
* Upload not working? [Upload Issues](/ailyze-docs/troubleshooting/upload-issues.md) has fixes for common problems.