> For the complete documentation index, see [llms.txt](https://evidano.gitbook.io/ailyze-docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://evidano.gitbook.io/ailyze-docs/reference/settings/translation.md). # Translation Settings Every control in the Translate docx/pdf/xlsx/pptx/etc workflow: the file picker, the price quote, language tiers, custom dictionary, formality, charges, and downloads. This page lists every control in the **Translate docx/pdf/xlsx/pptx/etc** workflow and says what each one changes: the shared file picker, the translation card with its price quote, the **Optional Instructions**, the charge dialogs, the project list, and the download page. It is for anyone who has run [Translate Your First Document](/ailyze-docs/getting-started/translate-your-first-document.md) and wants to know what a specific option does. The walkthrough is [Translate Files](/ailyze-docs/prepare-research-data/translate-files.md). Translation is pay-as-you-go on every plan and is charged per character, after a free allowance of characters per account; every document is billed as if it had at least a minimum number of characters. The numbers are on [Plans, Limits & Credits](/ailyze-docs/reference/plans-limits-and-credits.md); accepted formats are on [Supported File Types](/ailyze-docs/reference/supported-file-types.md). The numbers in each table match the red badges in the figure above it. Last verified against the staging app on 14 October 2026. ## Screen 1: Pick the files From your account page, click **Translate docx/pdf/xlsx/pptx/etc** (or **View previous** for the list). The page opens on **Upload/select files for analysis**, the shared file library described in [Upload and Manage Files](/ailyze-docs/getting-started/upload-and-manage-files.md).

Translation file library with View All Projects, Back, Upload Files, Manage Files, media tabs and search — The Presentations tab appears here because translation accepts PPTX files.

| # | Control | What it does | Notes | | - | --------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ----------------------------------------------------------- | | 1 | **View All Projects** | Opens the translation project list. | | | 2 | **Back** | Returns to the previous page. | | | 3 | **Upload files** | Opens the upload dialog (next figure). | Reads **Add more files** once something is selected. | | 4 | **Manage files** | Switches the panel into the file manager to rename, move, download, or delete library files. | **Back to analyze files** returns to selecting. | | 5 | Media tabs | **All data**, **Manually uploaded**, **Documents**, **Spreadsheets**, **Presentations**, **AI transcriptions**, **AI translations**, **Demo files**, and others narrow the library to one source. | A tab appears only when it has files; the pill counts them. | | 6 | Search box | Finds files and folders by name. | Press Ctrl+K (⌘K on a Mac) to jump to it. | **Grid view** / **List view** and **Sort by date (Newest)** change the layout and order. Tick a file's checkbox to add it to the project; documents, spreadsheets, and presentations can be mixed.

Upload dialog with Upload files and Paste text tabs, four sources and the accepted translation formats — The caption under the drop zone lists every format translation accepts and the size limit.

The upload dialog has **Upload files** (with **Local Files**, **Google Drive**, **Dropbox**, and **OneDrive**) and **Paste text**, which saves pasted text as a TXT file. Files upload as soon as they are added. ## Screen 2: The translation card Once a file is ticked, a card opens below the library, and the page scrolls to it.

Translation card with a character chip, the yellow price quote, language selectors, Optional Instructions and Create Project — Here one invented sample transcript is billed at the per-document minimum, so the quote explains why.

Above the card, "N of 10 files selected" counts the selection with a chip per file; **Clear** removes them all. A **Not selected** box lists files that could not be added. | # | Control | What it does | Notes | | - | ------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | 1 | Character chip | The number of characters in the selection. | The charge is based on characters, with the per-document minimum applied. | | 2 | Price quote | Explains the price: the characters, the per-character rate and minimum, any document billed at the minimum, free characters deducted, and the charge. | When the project is free, it says so: "It is free: it fits in your remaining … free characters." If the quote fails, a red line reads "Could not calculate the translation price. Please try again." | | 3 | **Select Origin Language** | The language the files are written in (under **Source language**). | Not detected automatically, except that **Translate** from a transcript fills it in. | | 4 | **Select Destination Language** | The language to translate into (under **Target language**). | The source language is greyed out. | | 5 | **Optional Instructions** | Opens the custom dictionary and formality settings (below). | | | 6 | Helper line | Says what is missing, for example "Select source and target languages to continue." | | | 7 | **Create Project** | Submits. It shows the charge, for example **Create Project (USD 3.75)**. | Reads **Calculating price…** while the quote loads and stays greyed out until languages are set and the quote has arrived. |

Source language list open with a search box and the Best Accuracy group — Type part of a language name to filter both groups.

Languages are grouped into **Best Accuracy** and **Good Accuracy**, each with a count; every language appears in one group only.

Target language list with English greyed out because it is the source language — Picking a source that equals the current target clears the target.

Red lines under the languages explain anything that blocks submission: * An unsupported file: "… is not supported for the selected language. Supported formats for this language: txt, docx, pptx, html, xlsx. Remove the unsupported file(s) or pick a different language." This happens when either language is in **Good Accuracy** and a file is a PDF, XLIFF, or SRT. * A file over the per-file character limit: "The following file(s) exceed the maximum limit of 1 million characters: … Please upload smaller files." ### Optional Instructions

Optional Instructions with a custom dictionary row mapping mobile clinic to clínica móvil, Add another term and Formality — Rows with an empty half are dropped when you submit, so fill both fields.

| # | Control | What it does | Notes | | - | --------------------- | -------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------- | | 1 | **Custom dictionary** | Rows of **Original Word** and **Translated Word** that force how a term is translated. | Use it for brand names, product names, places, and jargon. | | 2 | **Add another term** | Adds a row. **Remove term** deletes any row after the first. | | | 3 | **Formality** | **Default**, **More Formal**, **Less Formal**, **Prefer More**, or **Prefer Less**. | Sets the tone of the translation. Shown for every pair; where the target language has no formal and informal forms, it has no effect. | ## Screen 3: Submit and pay

Card footer with the email helper line and Create Project showing the charge — The amount on the button matches the quote above the languages.

Once both languages are set, the helper line reads "You'll receive an email when the translation completes." {% hint style="warning" %} **Costs money:** When the quote shows a charge, **Create Project (USD …)** opens a **Confirm charge** dialog with the quote, your **Current balance**, the **Charge**, and the **Final balance**; nothing is charged until you click **Create Project** there. If your balance is already too low, an **Insufficient Balance** dialog opens instead, with **Top up options** for the amount you need. A free project is created straight away. Rates are on [Plans, Limits & Credits](/ailyze-docs/reference/plans-limits-and-credits.md). {% endhint %} A confirmation titled "Analysis Starting" says you will receive an email once completed, then the project list opens. ## Screen 4: The project list The list is headed **Translate docx/pdf/xlsx/pptx/etc**.

Translation project list with Filters, Create New Project, Refresh and rows with status, languages, date and actions — Only a Completed row opens; In Progress rows are dimmed.

| # | Control | What it does | | - | ------------------------ | ------------------------------------------------------------------------------------------------------------------------------------ | | 1 | **Filters** (**Status**) | **All**, **In Progress**, **Completed**, or **Error**. | | 2 | **Create New Project** | Starts another translation. | | 3 | **Refresh** | Reloads the statuses. The list also refreshes when a project finishes. | | 4 | Status | **In Progress**, **Completed**, **Error**, or **Failed**; **Error** and **Failed** rows add "You will not be charged". | | 5 | **Open Project** | Opens a project with several files (Completed only). For a project with one file, click the row instead: the file downloads at once. | | 6 | **Delete Project** | Deletes the project after a confirmation (next figure). | **Project Name** shows "New Project" plus the ID, with a **NEW** chip for the first hour; **Languages** shows "source → target"; **Date Created** shows how long ago. Use **Rows per page** at the bottom for longer lists.

Delete translation? dialog warning that the project and its translated files will be permanently removed — A project still translating shows Stop and delete translation? instead, and any charge is reversed.

{% hint style="warning" %} **Cannot be undone:** **Delete** removes the project and its translated files. For a project that is still translating, **Stop & Delete** stops it; you are not charged for incomplete projects. {% endhint %} ## Screen 5: Download and hand off Click a completed one-file project's row on the list to download its translated file straight away. A project with several files opens a table of **Select**, **File Name**, **Type**, and **Actions**: | Control | What it does | | ------------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | Download icon on a row | Downloads that one file, in the same format as the original. | | **Download Selected (N)** | Downloads every ticked file as one ZIP. | | **Analyze** | Sends the ticked files into analysis without re-uploading. The first ticked file decides where: a spreadsheet opens a new spreadsheet project, a document a new document project. Only DOCX, DOC, PDF, XLSX, XLS, and CSV files can be handed off. | | **Back** | Returns to the list. | There is no in-app preview of translated content, and no delete control on this page; delete from the list. ## Next steps * [Translate Files](/ailyze-docs/prepare-research-data/translate-files.md) — the walkthrough these controls belong to. * [Translation Issues](/ailyze-docs/troubleshooting/translation-issues.md) — unsupported formats, missing languages, and charges. * [Supported Languages](/ailyze-docs/reference/supported-languages.md) — which languages sit in which tier.